Microsoft Excel 2010 / 2013 short-cuts & Free training

If you use Microsoft Excel quite a lot in your day to day job then you will find using various short cuts speeds up everything you do which can only be a good thing.

You will also find it a lot easier than reaching for the mouse all the time to do a small task or flick to another sheet or workbook.

There are a few links at the bottom to some free excel training as well as a quick look at some videos.

Add numbers in Excel 2013

Basic Math in 2013

Create a chart in Excel 2013

Understand and use cell references

CTRL+SHFT+( Unhides any hidden rows within the selection. +       –
CTRL+SHFT+& Applies the outline border to the selected cells. +       –
CTRL+SHFT_ Removes the outline border from the selected cells. +       –
CTRL+SHFT+~ Applies the General number format. +       –
CTRL+SHFT+$ Applies the Currency format with two decimal places (negative numbers in parentheses). +       –
CTRL+SHFT+% Applies the Percentage format with no decimal places. +       –
CTRL+SHFT+^ Applies the Scientific number format with two decimal places. +       –
CTRL+SHFT+# Applies the Date format with the day, month, and year. +       –
CTRL+SHFT+@ Applies the Time format with the hour and minute, and AM or PM. +       –
CTRL+SHFT+! Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values. +       –
CTRL+SHFT+* Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report. +       –
CTRL+SHFT+: Enters the current time. +       –
CTRL+SHFT+ Copies the value from the cell above the active cell into the cell or the Formula Bar. +       –
CTRL+SHFT+Plus (+) Displays the Insert dialog box to insert blank cells. +       –
CTRL+Minus (-) Displays the Delete dialog box to delete the selected cells. +       –
CTRL+; Enters the current date. +       –
CTRL+` Alternates between displaying cell values and displaying formulas in the worksheet. +       –
CTRL+’ Copies a formula from the cell above the active cell into the cell or the Formula Bar. +       –
CTRL+1 Displays the Format Cells dialog box. +       –
CTRL+2 Applies or removes bold formatting. +       –
CTRL+3 Applies or removes italic formatting. +       –
CTRL+4 Applies or removes underlining. +       –
CTRL+5 Applies or removes strikethrough. +       –
CTRL+6 Alternates between hiding and displaying objects. +       –
CTRL+8 Displays or hides the outline symbols. +       –
CTRL+9 Hides the selected rows. +       –
CTRL+0 Hides the selected columns. +       –
CTRL+A Selects the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet. When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box. CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula. +       –
CTRL+B Applies or removes bold formatting. +       –
CTRL+C Copies the selected cells. +       –
CTRL+D Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below. +       –
CTRL+F Displays the Find and Replace dialog box, with the Find tab selected. SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action. CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected. +       –
CTRL+G Displays the Go To dialog box. F5 also displays this dialog box. +       –
CTRL+H Displays the Find and Replace dialog box, with the Replace tab selected. +       –
CTRL+I Applies or removes italic formatting. +       –
CTRL+K Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box for selected existing hyperlinks. +       –
CTRL+L Displays the Create Table dialog box. +       –
CTRL+N Creates a new, blank workbook. +       –
CTRL+O Displays the Open dialog box to open or find a file. CTRL+SHIFT+O selects all cells that contain comments. +       –
CTRL+P Displays the Print tab in Microsoft Office Backstage view. CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected. +       –
CTRL+R Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right. +       –
CTRL+S Saves the active file with its current file name, location, and file format. +       –
CTRL+T Displays the Create Table dialog box. +       –
CTRL+U Applies or removes underlining. CTRL+SHIFT+U switches between expanding and collapsing of the formula bar. +       –
CTRL+V Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents. CTRL+ALT+V displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program. +       –
CTRL+W Closes the selected workbook window. +       –
CTRL+X Cuts the selected cells. +       –
CTRL+Y Repeats the last command or action, if possible. +       –
CTRL+Z Uses the Undo command to reverse the last command or to delete the last entry that you typed. +       –

Want to learn more about using Microsoft Excel? Here are some useful links from Microsoft:

Downloadable training content adapted from the training course, “Get to know Excel 2010 – Create your first spreadsheet,” in PowerPoint format

 

Downloadable training content adapted from the training course, “Get to know Excel 2010: Create formulas,” in PowerPoint format.

 

Save time by creating and running macros in Excel 2010

Take the next steps in improving your Excel skills

 

Quick Overview of Excel

One comment

  1. Thank you. Will definitely make life easier. I’m old school having trained in good old Lotus and try to keep up with Excel. Works most of the time but the ‘shortcuts’ are gems – thank you

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